Vehicle Management System
Vehicle Management System

System Description of Vehicle Registration System

Are you looking for a Vehicle registration system project? We are here to help you. You can contact us. The world is moving fast and getting faster every day, with this changing world one needs to be dynamic and fast in every aspect of life. In this scenario vehicles are the only thing which helps people in a very faithful manner, so this also needs to be available easily and you should be allowed in your country to ride it freely and legally.

The registration of these vehicles online will be a good pacemaker instead of doing it manually. So here is a system where we can registration of the vehicles online.

The important aspects of the system are as follows:

  • User Login
  • Admin Login
  • Agency Login
  • Form Filling
  • Payment
  • About Us
  • Contact Us

Now it’s easy task with fewer clicks far, so request and approval can be online.

Key Features of the system are as follows:

  • To eliminate the visit of the office.
  • To eliminate the hard task of maintaining the hard documents.
  • To eliminate the heavy waiting time for approval.
  • Anywhere access is also a feature of this, one can Do register for any place in the world.
  • As of unified system same system is used for user and admin perspectives.
  • Ultimately reducing the expenses and eases way living and increases the pace of life.

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Existing System of Vehicle Registration System

Here we are going to discuss the existing systems and other drawbacks in the manual earlier system of registration of the vehicles. The system we are using an i.e. manual system of the registration of the vehicles is very tiresome and time-consuming. It takes a lot of time and going there in offices, lining up in queues.

The most common problem is knowing the proper information about the documents and procedure and pricing. Here comes the problem of agents in that where they make huge money, of no way of the hard-earned money of poor people.

Drawbacks of Vehicle Registration System

  • It’s a time-consuming process.
  • Vulnerable storage of documents.
  • There is a great possibility that agents incur a lot of money from poor people without their knowledge of actual expenditure as people have less information reach in the manual system.
  • Maybe outdated information gets passed.
  • Sometimes it is the spelling error in the manual system that gets saved and after that, while we check it in the final phase it gets rejected.

So, above this is the whole process of getting vehicle insurance by our system we can make it a little bit simpler and the fast process of automating it. We can automate this process by creating an application that will allow you to use these things in a fully functional way and the application will include the following entities (an entity is a real-world object).

Our system will eliminate a lot of problems mentioned above:

  • The user has a reach from everywhere in the world, he need not go to any office, he can access the whole system of registration from his home only.
  • Users of the vehicle registration system have access to current requirement information easily.
  • No need to give heavy fees to agents, as one can pay online directly to the system registry.
  • Spelling validation is available so no spelling error.
  • The whole process takes less time than the traditional one.
  • Easy tracking of the progress of the request.

Admin of Vehicle Registration System

Admin will use this system to verify the user, user’s document and on the basis of that he will check the payments and if found all the criteria fulfilled, he will sanction the unique registration numbers to them or to their vehicle. This panel is the most important everything under this is supervised by the main authority. Only through this panel, the requests can be passed.

The User of the Vehicle Registration System

Here Every user is asked to fill his entire detail properly, User is provided with an interface to fill in information like name, address, vehicle detail and need to upload their photo, vehicle photo, vehicle other details, certificates. To avoid spelling mistakes important field is made to write twice with no copy option and matched to remove the chance of spelling mistake.

Payment of Vehicle Registration System

To exclude the tension of brokers, agents we include here an option to make all payments directly to the main office account. So here u will get all the details of the taxes, fees account and document wise. Here one can pay via using their debit card, which is a frequently used way of payment.

This leads to a faster and safer way of payment saving us from the hectic way of payment and no need to indulge in cash problems. Fig. Basic process of payment in main office account. Now the best way to describe this whole process is an ER diagram which includes the entities and relations with different entities whereas their attributes so, we will design the ER diagram according to the description.

Er-Diagram of Vehicle Registration System

Now we will discuss the whole ER-diagram to make better understanding.

Here we have different Entities in our System. We will discuss each and every entity one by one below:

Entity User

This entity is Basic for User details here everything needs to interact with the whole system. This is the basis of the application as one needs to know the requesters and users of the service and one detail feed in the database and validated and needs whenever the need to log in or make some inquiry about the progress of the requests.


This is the unique id generated while registering in the system by the user.


The name is taken in the database, here the name is entered by the user twice to verify the spelling mistake if any, and eliminate it in their own way.


A Strong password is recommended to make the password safer as no one else could use one’s details to make illegal use of the data.


For age verification date of birth according to the certificate of birth or matriculation certificate should be given as further this will lead to verify the authenticity of the user.


In this field, the user needs to enter his full address with a pin code. It should correct and accurate as one can vary on this basis by physical visit or by other means of verification like matching address on multiple proofs.


It is also a very important number as the government has made this a very important proof as we can say this mandatory and must supplied wherever demanded.


It is also mandatory to upload as needed to verify from matching one and another document to whom it concerns and on the name of the request is done.


here user needs to upload all the details of the vehicle from photo to engine number and body parts of the vehicle. This is a very important perspective as one needs to know which vehicle is going to be registered and so one must have to identify it clearly and every part is and agency detail. To claim other bonuses, it is mandatory to upload detail clearly and cleanly.

Entity Request

  • One user can raise a request to make the vehicle registered and for this, he launches a requesting entity where he takes the reference of unique user id and takes all kinds of docs uploaded.
  • Here is some special kind of specification is required or we can say prescribed for uploading the documents. few are like the photo of the vehicle should be in clear and 600 * 500 photo and less than 5 megapixels.
  • Further, the document like a char card should be scanned and uploaded and next vehicle license should be scanned and send, and the next is the driving license to uploaded as prescribed.
  • This entity request has the reference of payment which we will discuss later.
  • This request is once filled properly, duly signed, and confirmed by the user then should be passed to admin for approval.

Entity Admin

The admin panel is the most powerful interface and a panel of the system. Most of the highest privileges are given to this account as this is the account where all the requests are ultimately going to come. Nothing can be granted to users without this Admit panel has the access to only the panel of scrutiny and who has the power to declare the request valid or not.

So, this account is directly related to government officials who may have concerns about it. Once it settled up a user name and password the account is verified by us to the elite member of the system. It is distributed to the authorized panel members and with that only they can access that.

So, this system is kept in an office where they want to keep and then started that. Now they have all to getting started with the job.

  • Reading the requests from the different users.
  • Validating the number of dogs.
  • Verification of authenticity of the documents.
  • Checking the payment.
  • Approval of the request.

As soon as the admin authenticates the request the system will generate a unique id which is termed as a vehicle to number hence in this way that number is provided to the user with proper documentation online and on-demand offline too.


Payment is one of the important parts of this whole system. A payment gateway is an e-commerce service that processes credit card payments for online and traditional brick and mortar stores. Payment gateways facilitate these transactions by transferring key information between payment portals such as web-enabled mobile devices/websites and the front-end processor/bank.

Why this system only payment is such a thing which earlier people use to suffer a lot. Here other outside agents take advantage and come to take money from you. Here every time-poor people get nothing come out from it. As they well know about the complexity of the system and they know that minor mistake can make your form rejected so here they take advantage of it.

Earlier there was no way to escape it, but now after the arrival of this system, there is a big loss to those agents and a big gain for all applicants of this system. So here we come with a such which eliminates all kinds of termites of the system. Making direct payment without any hesitation to the system admin and get the form sanction in very little time and effort.

One user can pay through using this payment gateway without hesitation as this is foolproof. The user should have a debit card to pay or one can pay through online banking and other new option like up payments where only mobile number become your bank and one day.

Eliminating the effect of cash and transitioning towards the digital transaction make the way of living easy firstly and then gives the other way of living free from all kinds of unnecessary problems.

About Us of Vehicle Registration System

This feature will provide information about the company and developers so that if you want to get a new design or any kind of change and suggestion you can come up to us. Here one can showcase their achievements in last years. Here we can inform people about our new initiatives of the recent time.

Here we can give detail about the higher authorities, awards won by the department and members of the departments.

Contact Us of Vehicle Registration System

In this section, we have provided the contact number and proper address so that client and user reach us and mentioned their problems to solve them. Here we can provide a form for filling in the details of the problems faced by the user and further can revert to the respected authorizes to resolve the problem.

Here we can ask about details to contact where we can send the information for the progress of the action on the problem issues. So, changes happened after developing this application, people do not need to stand in a long queue to deposit the installments, no need to take holiday for placing the repayments.

Simply we can deposit our money online through an application where you find different options to pay the money options such as pay by debit card, credit card, or through net banking. In our application, we have designed it in such a way that users will get the notification if there are any pending installments, prior to two to three days so that clients can deposit them without any late charges.

Indirectly this application will maintain all our headache of depositing installments and remembering the dates of installments.

Advance Feature

In this application, if you don’t want to make any transactions manually you can simply add the account number of the bank or place, or person whom you want to deposit the installments this application simply detects the date and make a transaction on that date. The system should be available on most of the famous platforms.

It means, the application simply deducts the money from our account and sends it to deposit for completing installments and make you free from all this hectic process of depositing money and remembering the dates of installments.

System Requirements of Vehicle Registration System

  • The user of the vehicle registration system should have the appropriate version of windows.
  • The system should have up to 1 GB ram minimum requirement for the application.
  • The application should be installed on the system.
  • Internet Connectivity is a must for this purpose.
  • CPU with a speed of 1.3Ghz is a good choice for normal usage.