Electricity Bill Management System
Electricity Bill Management System

Introduction of Electricity Bill Management System

Are you looking for an Electricity bill management system project? We are here to help you. You can contact us. This system is named as Electricity Bill Management System. This system is made to keep the records about the bills of the customers. The admin can manage all the accounts and the registered users like employees and customers can only manage their own accounts.

This system helps in maintaining the bills and the payments. A different module is there for employees to check the customer’s details if their job requires it. Admin, employees, and customers all have a different interface and different privileges according to their needs.

Like a customer can only manage his account and cannot see any details of other customers, employees can see the details of all the customer’s accounts and the admin can manage all the accounts including the customers and employees’ accounts. This system also has the option for customers to pay their electricity bills online mode.

Either through internet banking or by debit card. This system also has the feature to add and delete customer and employee’s accounts in case a customer wants to cut the connection or an employee wants to leave the job. All the employees are divided into different departments according to their job profile and the customers are divided according to their wards.

The rest of the modules are explained in the further sections with a detailed explanation.

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Modules of Electricity Bill Management System

Our system has only two main interfaces. One is for the admin and the other one is for the user, the here user can be a customer or an employee.

Along with these, we have other interfaces which can be discussed as below:


After registration, one can log in to the system as the end-user of the system on the behalf of the user. The user will get only those privileges that are given to the user for which one has registered. For example, if a user has registered as a customer, then the user only has the privileges to view the data and cannot make any changes to the data that is shown.


The user can be anyone either a customer or an employee. If the user is an employee, then he can make changes to the data like adding units in the bill, used by a customer. If the user is a customer, then he can only see the details of his account, not of any other account. The customer can see the monthly usage of electricity and can pay the bill but cannot make any changes to the data.


This module can only have one account and this account has all the privileges which a user account might not have. First of all, the admin account is created, and then if the admin verifies a registering user, then his account will be created otherwise not.


In this module, the customer can ask any query he has and his question with his details will be sent to the person who is managing queries and then he or she can reply to the query of a customer. Admin can also see any query made by the customer and can also reply to the customer.


In this section, all the employee’s details can be seen by the privileged user. All the employees are divided into different sections according to their job profile. Employees working in multiple sections might get repeated into the different departments. Only admin has the privilege to make any change into an employee’s account.


In this, new customers can be added, monthly bills can be sent to the customer’s account, any particular customer can be found using a unique meter id and the remaining balance of a customer can be checked.

Other Features:

There are other various features that are provided in this attendance management system like updating results and checking results by the students. Paying fees either by online mode or by offline mode.

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System Design of Electricity Bill Management System:

Now this prison management system is designed in such a way that it takes fewer resources to work properly.

It has its own sort of minimum requirements that we need to take care of:

  • The system needs a minimum of 2 GB of ram to run all the features smoothly and suddenly.
  • It needs a minimum of 1.3 GHz processor to run smoothly as less than that may create problems.
  • The system needs to be operated by some authorized person as wrong hands can make it irresponsible.
  • Rest is all up to the user’s usage will care for hardware.
  • For security Antivirus is recommended.

The system is made properly and all the testing is done as per the requirements. So, the rest of the things depend on the user and no one can harm the data or the software if the proper care is done. All the attributes are working perfectly and if any error is found then it can be removed easily.

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Er Diagram of Electricity Bill Management System:

If you need only database of electricity bill Management System.

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Entity User:

Every User detail needs to be stored in a proper manner with very needed attributes. All the other tasks can be performed only if the user is authenticated. After the admin has registered and is verified by the admin then the user can perform all the tasks on it.

Some of the features of the user are as follows:

Primary key User id:

The user id is system generated and unique, which can be referenced in any other entity. This mostly for recognizing it in a unique way anywhere in the program.

User name:

User name is taken from the user and fed into this it is properly validated so that no mistake happens.


The phone number is taken here to keep the member updated and the confirmation of the event is also managed through this method.


Email is taken to make member aware of new offers new events and for future references, it is also relevant.


Address of the user is required at the time the user is registering itself on the system.


The password is required to login into the system and the password must contain a special character, a numeric character, and an upper-case letter. Password must contain at least six characters. One must keep the password difficult so that no one can get into your account and make any changes.

Entity Customer:

The customer is the entity that requires it to get updated about their monthly usage of electricity and to pay their monthly bill in online mode if they want to. If any customer has any query, then there is also an option to put your query and it will be answered by your service provider.

Some of the features of the customer entity are explained below:

Ward number:

Each customer is divided into awards as it is easy to manage a bunch of people in a branch. Each branch can have multiple wards but the number of customers in an award is always limited. So, an award number is always given to a customer.


The address is required because the meter is put into the home and the service provider has to go to the customer’s home every month to read the units used by the customer. After knowing the units used, only then it can be updated on this system. So, the address of the customer is required.

Entity payment:

This module is present in both the interfaces but the options that are provided are different. In the customer’s interface, there is an option to pay the electricity bill using their debit card or by net banking. The customer can also pay the bill by cash by going to the particular branch.

Customers can also see their payment status after paying their bills. In the employee’s module, there is no option to pay the bill, they can only see the monthly salary status after deducting their leaves. One thing that employees can do is that they can cut the connection to a customer that has not paid their bill in the given time period.

Admin cannot see any details they can only help the user in registration by verifying the user.

Some features of payment entity are explained further:


The phone number is taken here to keep the member updated and the confirmation of the event is also managed through this method.


The address is required because the meter is put into the home and the service provider has to go to the customer’s home every month to read the units used by the customer. After knowing the units used, only then it can be updated on this system. So, the address of the customer is required.

Entity Billing Cycle:

In this entity, there are the monthly cycles of bills are shown. In the employee’s module, it is present to add the bill to the customer’s monthly billing cycle and in the customer’s interface, it is provided to pay the bill and to check the old bills if required.

Other attributes of this entity are as follows:


The user must know the names of the courses which he or she has chosen either to teach or to study. who is on duty in the same prison?

Phone number:

The phone number is taken here to keep the member updated and the confirmation of the event is also managed through this method.

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Use Case Diagram of Electricity Bill Management System:

In this use case, as you can see, we have our system as a box and the users who use our system are of the kind of outside the box but related to the system. There are two kinds of users one is admin and the other is user type.


There are two users that are present here in this system. One is admin but the other is a user. This user has all the privileges but it cannot register itself on this system as the admin needs to verify the registering user.

After the admin verifies the user only then he is eligible to use the system and after that, it has all the privileges. Attributes given to the user are:

Adding user:

Admin can add a new user and can save it. The details of the user can be seen only by the valid users.

Adding staff:

In this attribute or column, the user can add the details about the staff members. Adding customers: this entity is about the details of the customers who are using the service from the company and all other details of them.

Admin panel:

There can be only one account of admin. Admin can add the users. When a user tries to register on the prison management system then the request goes to admin and if the admin verifies only the user can register itself on it.

Other privileges that admin has been explained below:

  • He can log in through his id and password. The password is made very secure so that no person can guess and make it difficult for hackers to crack.
  • He has access to a profile of his own and he can search for detail of other Users and can see the detail him.
  • This admin is responsible for creating and uploading the Menu card to every User in the Interface. Admin can also delete the cards according to the requirement.
  • He can add a user to that account and give access to handling the prison on their own.
  • He can manipulate the data of any user. In this, we are showing here the interaction of the users with our system through our use case diagram.

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Functional and Non-Functional of Electricity Bill Management System

The functional requirement of the electricity bill management system is that it does what it is meant for. A functional requirement describes what a software system should do, while non-functional requirements place constraints on how the system will do so. Functional requirements specify a function that a system or system component must be able to perform.

It can be documented in various ways. The most common ones are written descriptions in documents and use cases.

Few of its functional requirements are as given below: –

User data should be fed into the system:

this system is doing that properly in the user entity. After fetching the data of the customer, the bill can be made and sent to the customer.

Admin can add the users:

Admin can verify and add the user, which is they are doing with this system. He can also delete the users if required.

Non-Functional of Electricity Bill Management System: –

Non-functional necessities square measure the other demand than practical necessities. These square measures the necessities that specify criteria which will be wouldn’t to choose the operation of a system, instead of specific behaviors. Non-functional necessities square measure within the style of “system shall be “, associate degree overall property of the system as a full or of a specific facet and not a particular operation.

The system’s overall properties remarkably mark the distinction between whether or not the event project has succeeded or unsuccessful.

Non-functional necessities – are often divided into 2 main categories:

  • Execution qualities, like security and usefulness, that square measure evident at the run time.
  • Evolution qualities, like liabilities, maintainability, flexibility, and quantifiable, that square measure embodied within the static structure of the code.

Non-functional necessities place restrictions on the merchandise being developed, the event method, and specify external constraints that the merchandise should meet. Our project qualifies all the criteria of functional and non-functional accordingly and the system is up to mark performance vise.

Here we need to take care of few more things before heading towards the system. The most important feature of the electricity bill management system application world is the application’s ease of usage .application will easy to use if made while keeping in mind that the user need not think twice about searching any feature.

Everything should be made distinctive by using the color combination such that everything needed most frequently highlighted with focus colors. We can use simple layouts like the card and grid layout etc. By varying color and other UI combinations, many good intuitive interfaces can be made. Which ultimately makes the interface easy to use for a long time.

Unlike ancient style wherever the goal is to form the thing or application physically enticing, the goal of interface style is to form the user’s interaction expertise as straightforward and intuitive as attainable – what’s typically known as user-centered style. Where smart graphic/industrial style is daring and eye-catching, smart interface style is commonly delicate and invisible.

Keep things simple and consistent: –

Simple and Harmonic way making UI is very intuitive and needs to follow.

Make good use of typography: –

The typography is taken care very strictly as the need of the system.

Use color and contrast properly: –

Color combo of lite and dark is good way emphasise and done well in this system.

Consider feedback messages: –

The feedback form is a very good way taking feedback of forms and improving the system.

Simplified forms: –

The form is made simple to fill with the clean user interface.

Electricity Billing Management System Project

Conclusion of Electricity Bill Management System

After all the hard work is done for the electricity bill management system is here. It is software that helps the user to work with the billing cycles, paying bills, managing different departments under which employees are working, etc. This software reduces the amount of manual data entry and gives greater efficiency.

The User Interface of it is very friendly and can be easily used by anyone. It also decreases the amount of time taken to write details and other modules.