Leave Management System

Introduction of Leave Application Management System:

Are you looking for a Leave application management system project? We are here to help you. You can contact us. Today everyone in the world is busy in their task, job in the corporate offices or school college offices and classes and they don’t have time to take leave as their task is so hectic on its own.

But the time comes when they have to take leave for their relative marriage or summer vacation celebration for their kids or any other purpose. Here we come up with a great difficulty to take leave from their admins and get it approved. As of traditional approach is difficult to track and leave.

Apply and be granted. Here we come up with a system that is much capable of tracking the leaves of the staff by the admin from approval and tracking by both sides. The user can apply for leave in a very pretty interface and then give the reason for the leave which could be available for approval by the admin of the system.

Here main come up with the system is that one can track the leave very precisely in the interface provided to each of them. Leave can be paid or unpaid depending upon a policy that can also calculate and shown to him in the interface. So, in this way, this is a very effective way of requesting or approval of the leaves.

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System Modules of Leave Application Management System:

Our system is comprised of few important interfaces or we can say modules behind it so here we will discuss the modules related to all those interfaces and workflow further.

Register:

One user has to register on this interface with its actual data to be filled and applied in the same interface, then press enters to be saved in the database. Further, move to log in.

Login:

The user inputs its secure user id and password and enters the system. The user can log in multiple times as many times he wants.

Leave applies:

Here is the module for applying for leave to the interface. One has to enter his details about the leave like the reason for the leave.

Choose the dates of the leave. Depending upon the user’s account and policy of the company or premise the cost of the leave is calculated and shown to the interface.

Live review:

After successful application of the leave application is will come under scrutiny done by an admin. According to his need, he will review it and take necessary action in the next module.

Leave approval:

Here admin approves the leave or not is reflected by admin to the users. Here all the real-time updates will be shown to the users. Users can see only their own leave requests there.

Log out:

In the end, the user can log out the system to release the resources held for the purpose of anything else.

System Requirements of Leave Application Management System:

• We can access this system through a computer or portable device.
• Every system needs ups for removing the cause of electricity loss and data loss with it as one can save their answers or end in time. For proper evaluation of the test.
• The system needs to be of 1.3 g h z minimum CPU clock speed.
• It should have a minimum of 2GB ram for proper working speed. To avoid delays in actions.
• Mouse and keyboard are also required for typing as it is purely a data feed which and subjective combined so for fast and comfortable execution, we have to use mouse and keyboard.
• Other we can take an admin system reserved for staff account maintaining it along.

System Design of Leave Application Management System:

Now we have to design our system before implementing it in such a way that it can execute all the work we want without any loss of data and without using any kind of functionality.

For this purpose, we have two kind diagrams we use here to represent the system interaction and flow of the data storage which is er diagram here. These are as follows: –

E-R Diagram of Leave Application Management System:

Entity Registered User:

The user or the staff of the company is the user of this portal and we have to register himself on this network with his actual credentials. As the need for scrutiny.

Primary key registered user Id:

This is system generated id that unique on its own. need for every entity to recognize easily and reference in any other interface with other entities easily and usefully.

Name:

The name of the staff as in the joining letter should be the same, he is recognized by that name and another name then that will not go to be recognized.

Designation:

What is a job he assigned for and what is the designation for which he is posted at the moment is given here in this entity?

Number:

A number of the staff is taken to give the indication of the response of his cell about the leave approval or not.

Email:

Email is also taken to carve the insecurity of unreachable phones and other problems too. for official approval, this can use.

Entity leave request:

Here in this entity, all the data regarding the leave request is fed in this.

Primary key leave request id:

This is system generated id that unique on its own. need for every entity to recognize easily and reference in any other interface with other entities easily and usefully.

Duration:

The number of days that much he needs leave should be mentioned over here.

Start date:

From which date he needs that leave should be mentioned over here.

End date:

Till which date he needs that leave should be mentioned over here.

Type of leave:

The type of leave should be given as the priority of the resolution will be given through this attribute. Few of the options like paid or unpaid. is chosen from the drop-down box.

Description:

Here one needs to fill it very carefully and very precisely as it will get under scrutiny if found may be punished too or penalty levied. Here it should be written very creatively that the reader gets influence through the first shot. And approve as soon as possible.

Leave cost:

Depending upon the leave type in the above entity the cost of the leave will be calculated it depends upon the policy of the system of the company of providing the leaves.

Primary key leave cost id:

This is system generated id that unique on its own. need for every entity to recognize easily and reference in any other interface with other entities easily and usefully.

Foreign key user-id:

The key for reference is given here for the important data to be fetched from there needed data is put into expressions and formulations then calculated the left cost.

Foreign key Leave id:

The key for reference is given here for the important data to be fetched from there needed data is put into expressions and formulations then calculated the left cost.

Leaves status:

Now, this is the task of the admin to review the leave request and response to the leave in the form of yes or no.

Primary key leave status-id:

This is system generated id that unique on its own. need for every entity to recognize easily and reference in any other interface with other entities easily and usefully.

Leave-id;

The key for reference is given here for the important data to be fetched from there needed data is put into expressions and formulations then calculated the left cost.

User-id:

The key for reference is given here for the important data to be fetched from there needed data is put into expressions and formulations then calculated the left cost.

Admin:

Admin has the main power and the main purpose of the system is approved by this entity. It has few important entities needed to review and update the user’s requests.

Id:

This is system generated id that unique on its own. need for every entity to recognize easily and reference in any other interface with other entities easily and usefully.

Password:

The most secure password is taken into consideration so as the misuse of the system can be cured. here mostly used passes are avoided. The complex password which is not easily pronounceable is taken into consideration.

Logs:

Logs are taken regularly to analyze the system on our parameters and get some useful results for future improvements as well as a security concern is also taken in mind. These logs are studied and the results are analyzed.

Use Case Diagram of Leave Application Management System:

The use case diagram is made to show the external users and system use case interaction at any time.

So here we have actors and use cases and links with them we have them here as below. : –

Here are only two types of users that are present here in this system. This user has all the privileges but it cannot register itself on this system as the admin needs to verify the registering user. After the admin verifies the user only when he is eligible to use the the-the system and after that, it has all the privileges.

Attributes given to the user are:

• We have actors as Users who were firstly unregistered to the system and now after filling the registration form where we have many attributes which are available and need to be filled for future reference and a correct working system for him is required.
• Then he can log in by putting in credentials and then move to the home page.
• He will have an interface of the home page where at one part he has the option of applying for leave and another part as see the request status.
• He can apply for the leave by entering in that and picking the date from date pickers and giving the other important attributes in that.
• Now he can confirm the leave request then it goes to the admin panel.

Admin:

• Here admin has the option shown to him to see the request and other approved requests.
• He will see the requests here and do the necessary action as needed.
• As the response given is recorded and updated to other interfaces in real-time.
• Next is to show this user panel he can see and get a notification for the same with details of the leave given to him.

Functional and Non-Functional Requirements of Leave Application Management System:

Non-Functional Requirements of Leave Application Management System:

• The user needed to be able to register in the portal with his own set of attributes as required in the entity attributes.
• The user can log in with his credentials.
• The user should be able to enter the detail of the leave.
• He can apply for the leave by entering in that and picking the date from date pickers and giving the other important attributes in that.
• Now he can confirm the leave request then it goes to the admin panel.
• Here admin has the option shown to him to see the request and other approved requests.
• The same changes are reflected in the other interfaces too.
• Execution qualities, like security and usefulness, that square measure evident at the run time.
• Evolution qualities, like liabilities, maintainability, flexibility, and quantifiable, that square measure embodied within the static structure of the code.

Non-functional leave application management system necessities place restrictions on the merchandise being developed, the event method, and specify external constraints that the merchandise should meet.

Keep things simple and consistent: –

Simple and Harmonic way making UI is very intuitive and needs to followed.

Make good use of typography: –

The typography is taken care very strictly as the need of the system.

Use colour and contrast properly: –

Color combo of lite and dark is good way emphasis and done well in this system.

Consider feedback messages: –

The feedback form is a very good way taking feedback of forms and improving the system.

Simplified forms: –

The form is made simple to fill with a clean user interface. Our project qualifies all the criteria of functional and non-functional accordingly and the system is up to mark performance vice. Here we need to take care of few more things before heading towards the system. The most important feature of the application world is the application’s ease of usage.

The application will easy to use if made while keeping in mind that the user need not think twice about searching any feature. Everything should be made distinctive by using the color combination such that everything needed is most frequently highlighted with focus colors. We can use simple layouts like the card and grid layout etc.

By varying color and other UI combinations, many good intuitive interfaces can be made. Which ultimately makes the interface easy to use for a long time. Unlike ancient style wherever the goal is to form the thing or application physically enticing, the goal of interface style is to form the user’s interaction expertise as straightforward and intuitive as attainable – what’s typically known as user-centered style.

Where smart graphic/industrial style is daring and eye-catching, smart interface style is commonly delicate and invisible.

Spark Online Leave Management System

Conclusion of Leave Application Management System:

So here we finally are with a leave application management system that can take the request of the staff for leave to be applied according to its own set of attributes filled by the user and requested. One requested is shown to the admin, admin reads that approve or disapprove according to his requirement then it is up to the admin.

Admin reviews all the actions and other activities beyond that and takes necessary actions. The leave request screen is an internal part of Employee Self Service. Leave request operates empowers the worker to request for varied leaves as per their demand & company time unit policy starting from short leaves to long leave, leave of absence to come off.

Employees will read their past leave request & current leave application standing. Leave request will be saved within the draft mode by the worker & then will be submitted to the reportage manager & the hierarchy for applicable action. The choice to regularize leave or cancel the applied leave at any time makes the leave request operate “employees delight “.

Leaves applied via request action area unit checked by the leave rules engine & consequently, generates the desired message & warnings, that additional helps workers to require correct call. It is a good grasp of reality, any work finished with utmost transparency ends up in future engagement.

Leave ledger helps employers to showcase with utmost transparency workers their actual monthly leave credit as per rules & leave kind, additional it even shows the consumption of leaves on monthly basis by the staff. It drills down until the top to point out the dates on that leave is utilized.

Simple to use Opportune leave management modules is well integrated with Manager Self-Service feature, permitting managers to access worker leave requests justifiably for leave, at the side of current leave balance & historical information of the worker.

Any violation of leave rules throughout the applying by the worker is highlighted in a very separate color & with the explanation, helping the manager to take the right decision before accepting or rejecting of application. The managers before approving or rejecting leave requests can also check other pending leaves in the department ensuring adequate headcount for optimal productivity planning.

Hence, we are complete with a system that is ready to give the facility to the staff to track all the requests.

Price: 3000 INR.

Technology used: PHP, MYSQL, HTML5, CSS, JavaScript, Bootstrap.