Patient Information Management System
Patient Information Management System

Introduction of Patient Information Management System

Are you looking for a Patient information management system project? We are here to help you. You can contact us. This system is named a patient information management system. This system is designed to easily maintain the data of the patients specifically. This system is made to keep records about the patients, doctors, and other staff members working at a clinic or hospital.

Receptionists can log in to the clinic management system using the email id or the user id and password. After signing in into this system there are the options to add new patients, new doctors, and other new staff members like nurses and ward boys, etc. Daily many new patients visit the clinic so adding the new patient’s details and keeping the records using it is very easy.

There is also an option to add and delete doctors and other staff member’s details. New and unique ids are given to everyone who gets registered over this system. There are also options to check the patient’s disease and course the patient is going through. Fees paid by any customer or patient can be saved on it and it is easy to calculate daily that the money is collected.

Doctors and other staff members like nurses, ward boys, janitor, and maid leaves can be deducted from their salary and the rest of the salary can be paid easily using this clinic management system. It is easy to calculate money and handle accounts on monthly basis also.

This system also has an option to use the backup, which means if we are backing up the database it can never be lost. So, overall, this clinic management system is a solution to all the problems that we face in a clinic or hospital.

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Modules of Patient Information Management System:

Our system has only one main interface that is for the receptionist.

Along with these, we have other interfaces which can be discussed as below:


The receptionist is the user who can register itself on the application or software and after registering on it other available attributes can be used. These attributes are adding new patients, adding new staff members and adding new doctors, etc. This user can also calculate the money expenditures on salaries and the total amount collected from patients’ fees. Some other interfaces are also provided.


After registration one can log in to the system as the operator of the system on the behalf of the user. After this, he has the other user interfaces available for further actions like adding and deleting doctors and other staff members, etc.

Adding New Patients:

The first option that is provided in the clinical management system is adding new patients which are most important. When a new patient goes to a clinic or hospital, first of all, he or she goes to the receptionist and receptionist write down all the details of the patient and then receptionist guides the patient to further steps that are going to a particular doctor or a particular test.

So, adding new patient details in the database is most important, and then the receptionist does the other tasks. In the details person’s address, phone number, disease or problem and some other things are asked.

Keeping Treatment Details:

Another function that this software provides is keeping the details of the patients’ treatment. As a patient has to come to the hospital many times for his or her treatment than for further prescriptions, it is important to know the history of the patient’s case.

Maintaining Records:

A patient can ask for the details of it anytime. Maybe later in any other treatment if he requires it. It is very important to maintain the records of patients properly. This feature is given in this patient management system. It keeps all the data saved and by entering the patient id or name it can be fetched whenever it is required.

Medicine Prescription:

The doctor must know which are the medicines that were given to the patient and if they are affecting positively or not. So, it can be checked from this option. If the medicines prescribed are doing their work, then it’s good otherwise doctor can change the medicines if he wants.


Adding doctors to the database of the hospital or the clinic is important as the clinic must have all the information of the doctors that are working there in the clinic. When the doctors are added to the database of the clinic the details that are added are the name, age, address, phone number, a specialist in the branch, qualification, and some other things.

To have the right, correct and verified information about the doctors is very important because doctors are the one who takes care of the patients and if the doctors are not genuine then the patient might lose his or her life. One benefit of using this system is that the information saved into this cannot be lost because a backup of the data gets created as soon as any change is made to the data of the clinic management system.

Thus, the data saved in it is safe no unauthentic user can see it and data cannot get lost. This is all about the module adding doctor. There is also an option to delete the doctor as in case if some doctor is leaving the clinic and his or her information is no longer required then the information related to that particular doctor can be deleted any time by using the option delete doctor.

Adding and Deleting Other Staff Members:

The other module that is provided in this system is the clinic management system is that the data of all the staff members working in the clinic or the hospital can be saved on it. Other staff members are nurses, ward boys, janitor, and some others like mad, etc. The benefit of storing their information is that when any person is on leave and when the salary is calculated then this system can automatically calculate the salary by deducting the amount according to the leaves takes.

The information that is added to the staff is a name, address, phone number, employee id, the job of the employee, and the salary of the employee. These details are asked when the new employee has added an option to delete their details is also given as if the employee or the staff member wants to leave the job and the information is no longer required by the hospital or clinic.

System Design of Patient Information Management System:

Now this prison management system is designed in such a way that it takes fewer resources to work properly.

It has its own sort of minimum requirements that we need to take care of:

  • The system needs a minimum of 2 GB of ram to run all the features smoothly and suddenly.
  • It needs a minimum of 1.3 GHz processor to run smoothly as less than that may create problems.
  • The system needs to be operated by some authorized person as wrong hands can make it irresponsible.
  • Rest is all up to the user’s usage will care for hardware.

For security Antivirus is recommended. The system is made properly and all the testing is done as per the requirements. So, the rest of the things depend on the user and no one can harm the data or the software if the proper care is done. All the attributes are working perfectly and if any error is found then it can be removed easily.

Er Diagram of Patient Information Management System:

Entity Receptionist:

Every User detail needs to be stored in a proper manner with very needed attributes. All the other tasks can be performed only if the user is authenticated. After the receptionist has registered and is verified by the admin then the user can perform all the tasks on it.

Some of the features of the user are as follows:

Primary key User id:

The user id is system generated and unique, which can be referenced in any other entity. This mostly for recognizing it in a unique way anywhere in the program.

User name:

User name is taken from the user and fed into this it is properly validated so that no mistake happens.


The phone number is taken here to keep the member updated and the confirmation of the event is also managed through this method.


Email is taken to make member aware of new offers new events and for future references, it is also relevant.


Address of the user is required at the time the receptionist is registering itself on the system.


The password is required to login into the system and the password must contain a special character, a numeric character, and an upper-case letter.

Entity patient:

The patient is the customer that came to the clinic for his or her treatment and if the patient is new a unique and new id is given to the patient and if the patient is old then the patient’s entry with the date is done and the further treatment is started. For the new patient, the information that is required names, age, address, phone number, and the disease for which the patient has come to the clinic or hospital.

Patient name:

User name is taken from the user and fed into this it is properly validated so that no mistake happens.


The phone number is taken here to keep the member updated and the confirmation of the event is also managed through this method.


Address of the user is required at the time the receptionist is registering itself on the system.


Disease of the patient should be known for which the patient came. So, it must be added in the database.

Entity Doctor:

The doctor is one who treats the patient and if the doctor is not genuine then it is dangerous for the patients’ life. The doctor must have knowledge about their specialty and the information that is required for the doctor is a name, address, phone number, specialty, and salary.

These attributes are explained below:

Doctor name:

User name is taken from the user and fed into this it is properly validated so that no mistake happens.


The phone number is taken here to keep the member updated and the confirmation of the event is also managed through this method.


Address of the user is required at the time the receptionist is registering itself on the system.

The speciality of doctor:

As all the doctors have a speciality so, the doctors’ speciality must be known to the clinic.

Entity Staff:

Staff members work in the clinic and the job they are doing must be according to their profile or the study they have done. The information required for registering a staff member on this system is a name, address, employee id, job, and salary.

Other attributes of entity guard are as follows:


The user must know the names of the guards who are on duty in the same prison.


The phone number is taken here to keep the member updated and the confirmation of the event is also managed through this method.


If a guard gets hurt on the duty and in case his family needs to be known about that then the guard’s address and the phone number are required.


The user must know about the shift of the guards so that all the guards do their duty well.

Duty Hours:

Duty hours of the guards keep getting changed and it must be updated into the prison management system.

Use Case Diagram of Patient Information Management System:

In this use case, as you can see, we have our system as a box and the users who use our system are of the kind of outside the box but related to the system. There are two kinds of users one is admin and the other is user type.


There is only a single type of user which is present here in this system. This user has all the privileges but it cannot register itself on this system as the admin needs to verify the registering user. After the admin verifies the user only then he is eligible to use the system and after that, it has all the privileges.

Attributes given to the user are:

Adding Patient:

The user can add new patient and can save it. The details of the patient can be seen only by the valid users.

Adding staff:

In this attribute or column, the user can add the details about the staff members.

Adding doctors:

This entity is about the details of the doctors who are on duty and all other details of them.

Admin panel:

There can be only one account of admin. Admin can add the users. When a user tries to register on the prison management system then the request goes to admin and if the admin verifies only then the user can register itself on it.

Other privileges that admin has been explained below:

  • He can log in through his id and password. The password is made very secure so that no person can guess and make it difficult for hackers to crack.
  • He has access to a profile of his own and he can search for detail of other Users and can see the detail him.
  • This admin is responsible for creating and uploading the card to every User in the Interface.
  • He can add a user to that account and give access to handling them on their own.
  • He can manipulate the data of any user. In this, we are showing here the interaction of the users with our system through our use case diagram.

Functional and Non-Functional Requirements of Patient Information Management System

Functional Requirements of Patient Information Management System: –

The functional requirement of this is that it does what it is meant for. A functional requirement describes what a software system should do, while non-functional requirements place constraints on how the system will do so. Functional requirements specify a function that a system or system component must be able to perform.

It can be documented in various ways. The most common ones are written descriptions in documents and use cases.

A few of its functional requirements are as given below: –

  • User data should be fed into the system: This system is doing that properly in the user entity.
  • The user can add the doctors: Users are able to add doctors, which is they are doing with this system.

Non-Functional Requirements of Patient Information Management System: –

Non-functional requirements of patient information management system necessities measure the other demand than practical necessities. These square measures the necessities that specify criteria which will be wont to choose the operation of a system, instead of specific behaviors.

Non-functional necessities square measure within the style of “system shall be “, associate degree overall property of the system as a full or of a specific facet and not a particular operation. The system’s overall properties remarkably mark the distinction between whether or not the event project has succeeded or unsuccessful.

Non-functional necessities – are often divided into 2 main categories:

  • Execution qualities, like security and usefulness, that square measure evident at the run time.
  • Evolution qualities, like liabilities, maintainability, flexibility, and quantifiable, that square measure embodied within the static structure of the code.

Non-functional requirements of patient information management system necessities place restrictions on the merchandise being developed, the event method, and specify external constraints that the merchandise should meet Our project qualifies all the criteria of functional and non-functional accordingly and the system is up to mark performance vice.

Here we need to take care of few more things before heading towards the system. The most important feature of the application world is the application’s ease of usage .application will easy to use if made while keeping in mind that the user need not think twice about searching any feature.

Everything should be made distinctive by using the color combination such that everything needed most frequently highlighted with focus colors. We can use simple layouts like the card and grid layout etc. By varying color and other UI combinations, many good intuitive interfaces can be made. Which ultimately makes the interface easy to use for a long time.

Unlike ancient style wherever the goal is to form the thing or application physically enticing, the goal of interface style is to form the user’s interaction expertise as straightforward and intuitive as attainable – what’s typically known as user-centered style. Where smart graphic/industrial style is daring and eye-catching, smart interface style is commonly delicate and invisible.

Keep things simple and consistent: –

Simple and Harmonic way making UI is very intuitive and needs to followed.

Make good use of typography: –

The typography is taken care very strictly as the need of the system.

Use colour and contrast properly: –

Color combo of lite and dark is a good way emphasise and done well in this system.

Consider feedback messages: –

The feedback form is a very good way taking feedback of forms and improving the system.

Simplified forms: –

The form is made simple to fill with the clean user interface.

Patient Management System Source Code

Conclusion of Patient Information Management System

Finally, in the patient information management system, the outcome of all the hard work done for the Patient management system is here. It is software that helps the user to work with the clinics easily. This software reduces the amount of manual data entry and gives greater efficiency. The User Interface of it is very friendly and can be easily used by anyone.

It also decreases the amount of time taken to write patient details and other modules. In the end, we can say that this software is performing all the tasks accurately and is doing the work for which it is made.