Rental Building Management System
Rental Building Management System


We are obsessed with technology, where what we want is just simple stuff that works. With the current advent and a paradigm shift in the technological field. There is an urgent need to embrace and appreciate what technology can do. The housing sector remains vigilant. In this department while facing change challenges by employing a new strategy that facilitates easy management of rental houses. Hence there is a need to develop a rental house management system that can simplify work for the rental managers so that all their work can be efficient and effective. The Rental Management System is Searching Based on the Apartment Paying Guest, Office, and House in metropolitan cities. The entire Rental Management System project is based on the interaction of Owners and the Customers.

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The Owner is updated on the Apartment, Office details, House, and Paying Guest details. The Customer also details the Room space, Room rent, and Address Details. The Rental Management System is best Suitable the owners because time saves and the only contact and the eligible person, and there is no need to explain the room details in the speech. The Rental Management System is the best application in the city place the customer contact, the easy search and the suitable location of Apartment, Office, PG, House and based the Money, Limit Person is based on the appropriate House.

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A House rental is a house that can be used temporarily for some time for a fee. Renting a house assists people in living in a comfortable place when they do not have access to build their homes/houses. The individual who wants to rent a house/room/apartment/home must first contact the House rental company for the desired House/Home/apartment. This can be done online. At this point, this person has to provide some information such as; dates of rental and type of House. After which details are worked out between the buyer and the seller. The individual renting the House must present a valid Identification Card.

Most companies throughout the industry make a profit based on the type of rented houses. The rental cabins are categorized into modern Homes, Colonial, apartments, Rentals, etc. And customers are free to choose any place of their choice based on their purse and the availability of such houses at the time of booking.

The customer contact and the easy search and the suitable place of Apartment, Office, PG, House and based the Money, Limit Person is based on the right House.

The Rental Management System saves time also. The Rental Management System is used to quickly identify a suitable place to save time and cost. This Management System is the best way to search the House, Apartment office, and Paying Guest. Hence this System is best applicable for the above reasons making House rental an easy process through an online system.

Problem Statement

House Rental is a house or apartment or home that can be used temporarily by a tenant for a rent for a specified amount of time. The individual who needs a house must contact a rental car company and contract for a room/home/apartment. This System increases customer retention and simplifies House and staff management.

Scope of The Project

This project traverses many areas ranging from business concepts to the computing field and requires performing several types of research to achieve the project objectives. The site covers include:

  • Real Estate Company:

This includes a study on how the Real Estate business is being done, the process involved, and opportunities for improvement.

  • PHP Technology is used for the development of the application.
  • General customers and the company’s staff will be able to use the System effectively.
  • Web-platform means that the System will be available 24/7 except when there is a temporary server issue that is expected to be minimal.
  • Existing Systems:

This involves studying the existing systems and learning their weakness hence developing a new system to cater to the challenges the local and world domains face when dealing with house rental issues.

House Rental is a house/apartment/home that can be used temporarily for a fee during a specified period. The individual who needs a house must contact a House Rental Owners Through House rental Online System by first checking the available Houses and booking them. The System will reach the house owners to check the House and contract out for a room/home/apartment.

This System increases customer retention and simplifies House and staff management. Real Estate Companies can use the System to increase the house rental market worldwide. The System will also help people rent apartments/houses easily instead of walking and manually renting homes. It is also applicable for landlords who want to expand their House rental business.

Requirements and Analysis

Hardware & Software Requirements

Hardware: Processor Pentium-II or higher core Speed 533 MHZ

Hard Disk Space: 20 GB (min.)

Ram Memory: 32 MB (64 MB recommended)

Software: Operating System Windows 95/98/NT/2000 /10/7/8

Database Server: MySql /XAMP/WAMP

Front end PHP

Text Editor Notepad++

Functional Requirements

Requirement analysis is a software engineering technique composed of the various tasks that determine the needs or conditions to be met for a new or altered product, taking into consideration the possibly conflicting requirements of the multiple users. Functional requirements are those requirements that are used to illustrate the inner working nature of the System, the description of the System, and the explanation of each subsystem. It consists of what task the System should perform, the processes involved, which data the System should hold, and the interfaces with the user. The functional requirements identified are:

Tenents’ registration: The System allows new users to register online.

Online reservation of House: Customers should be able to use the System to make bookings and online reservations.

Automatic update to the database once a reservation is made or a new Customer registered: Whenever there’s a new reservation or new registration, the System should be able to update the database without any additional manpower or effort from the admin.

Feedback to customers: It should provide means for customers to leave feedback.

Non Functional Requirements

It describes aspects of the System concerned with how the System provides the functional requirements. They are:

1. Security:

The subsystem should provide a high level of security and integrity of the data held by the System, only authorized personnel of the company can gain access to the company’s secure page on the System; and only users with valid password and username can log in to view user’s page.

2. Performance and Response time:

The System should have a high-performance rate when executing the user’s input and be able to provide feedback or response within a short period, usually 50 seconds for the highly complicated task and 20 to 25 seconds for less complex tasks.

3. Error handling:

The error margin should be minimum, and an whenever such error appears an appropriate error message guiding the user to recover from an error should pop up. Validation of the user’s input is highly essential. Also, the standard time taken to recover from a mistake should be 15 to 20 seconds.

4. Availability:

This System should always be available for access 24 hours, 7 days a week. Also, in the occurrence of any significant system malfunctioning, the System should be available in 1 to 2 working days so that the business process is not severely affected

Modules Used Rental Management System

Building Management Module: This module is used for managing Building details.

Tenetns Module: This module helps store the details of the Tenets lived on the property.

Feedback module: This is one of the main modules of the project. This module helps collect the feedback from the tenets and might suggest the addition or reduction of services and other utilities, reduce cost and improve the living experience.

Utility module: Helps categorize the utility used and how to conserve them.

User Module: Stores User’s detail

Login Module: Stores User’s Login Details

Administration Module: Manages administrative access.

Software Requirement Specification

The software requirements specification is produced at the end of the analysis of the System. As part of system engineering, the function and performance allocated to the software are refined by establishing a complete information description, a detailed functional and behavioral description, an indicator of performance requirements and design constraints, appropriate validation criteria, and other data pertinent to needs.

The Proposed System has the following requirements:

  • The System needs to store information about the new entry of tenets
  • The System needs to help the internal staff to keep information on the new tenets or upcoming ones
  • The System can confirm the quality of records
  • the System can search for the area based on the previous data.
  • It also needs a security system to prevent data theft.

Use Case Diagram of Rental Management System

The Use case module of any system represents different ways the user can use the System. One of the ways to find all the use cases is to ask a simple question, “What can a user do with the system?”. The use case module uses a partition, which changes the behavior of the system into transactions so that each of the transactions performs some specific and practical action. All these are accomplished from the user’s view.

The purpose of the use case is to define a coherent behavior without revealing the System’s internal structure. It typically represents a sequence of interactions between the user and the design. A simple line drawing can define these use cases. In the use case diagram, each use case is represented by an ellipse with the name written inside the ellipse. All the eclipses are enclosed inside a rectangle called a boundary.

Use Case Diagram of Rental Management System
Use Case Diagram of Rental Management System

Data Flow Diagram

A DFD is a graphical representation of data flow through a system. It can also be used to visualize the data processing. The data flow diagram is the first step in the design phase, and it functionally decomposes the requirements specification. In the DFD, some bubbles are connected by lines. Each bubble represents data transformation, and each line represents data flow. A DFD shows what data flow rather than how data flows.

Data Flow Diagram of Rental Management System
Data Flow Diagram of Rental Management System – 0
Data Flow Diagram of Rental Management System
Data Flow Diagram of Rental Management System – 1

Entity Relation Diagram or ERD

E-R model or entity relation model is a high-level conceptual data model. This model and its variants are mainly used for the conceptual design of database applications and tool design. The E-R diagram helps create the database for any project, and it is represented in the form of tables. An ER diagram is only used for sound systems.

Entity Relation Diagram or ERD of Rental Management System
Entity Relation Diagram or ERD of Rental Management System


Testing is the process of detecting errors. And Testing performs a critical role in quality assurance and in ensuring software reliability. The results of Testing are not only used for development but are also used later on during maintenance also. Psychology of Testing or the aim of Testing is often to demonstrate that a program works by showing that it has no errors or bugs. The primary purpose of the testing phase is to detect the errors that may be present in the program. Hence, one should not start testing to show that a program works, but the intent should be to show that a program doesn’t work.

Testing is the process of executing a program and to find any errors or bugs that might hamper later.

Testing Objectives:

The main objective of Testing is to uncover a host of errors with minimum effort and time. Stating formally, we can say Testing is a process of executing a program with the intent of finding an error.

A successful test uncovers an as yet undiscovered error. A good test case has a high probability of finding an error if it exists. The tests are inadequate to detect possible errors, and the software more or less conforms to the quality and reliability standards.

Levels of Testing:

To uncover the errors present in different phases, we have the concept of levels of Testing. The basic levels of Testing are as shown below… Client Needs, Requirements, Design, Code, etc


House Rental business has emerged with new goodies compared to the experience where every activity concerning House rental business is limited to a physical location only. Even though the physical location has not been eradicated, the nature of functions and how these functions are achieved have been reshaped by the power of the internet. Nowadays, customers can reserve a book/buy/sell House online, rent House online, and have the House contracted successfully without any sweat once the Customer is a registered member of the House Rental Management System. The web-based House rental system has offered an advantage to both Tenants and Landlords to efficiently and effectively manage the business. It satisfies customers’ needs at the click of a button.