Crop Management System
Crop Management System


The crop management system has been developed to automate the existing manual system by replacing it with a more advanced computerized system. The aim is to reduce the burden on the farmers as much as possible with modern techniques and solutions. The system is built in a secure environment to provide security to the users, farming practices, and strategies—the importance of data or information delivery or storage system for a more extended period. The required software or hardware is readily available and is easy to use and get familiar with.

This Crop management system can lead to an error-free, secure, reliable, and fast management system. This system can assist the user in concentrating on their other activities rather than being focused on one aspect, and it frees up time. This system can acquire data from different Government and related websites to establish a strategic farming practice.

You can also check these posts:

Introduction to Crop Management System

The Crop Management System has been developed to override the problems in practicing the manual system. This software application supports reducing and, in some cases, eliminating the manual hardship faced by the existing system. Moreover, this application is designed for the benefit of farmers or any new individuals looking to enter farming.

The application is optimized as much as possible to avoid any errors that may occur while entering data. The system will also give the user an error message if he enters invalid data. The system is created in a very user-friendly manner; hence no prior knowledge is required to use the system. The Crop management system will help users concentrate on their other activities rather than focus on record-keeping. Therefore assisting the organization in better utilization of human resources. The software comes with a 24*7 chatbot to help with any user query.

The system is created keeping in mind the need for good farming qualities. Whether big or small, every farmer has many challenges, like water shortage, which crops to Farm, and which crops are earning more at the market. To overcome, it needs to, and the Information relied on by Government, the market, and the customer.

Hence we have designed an exclusive crop management system adapted to the organizational needs of a farmer. This application is intended to help in assisting in strategic planning. It will ensure that the farmer is updated with the right level of Information and data for the accomplishments of the farming goals.

The objective of The Project

The main objective of the crop management system is to manage the details of Farm corps, corps details, pesticide used, insecticides used, amount of fertilizers used, or to be used. It contains Information about the Farm, cost, current market price, etc. The entire project is built from the administrative side; hence the administrator is guaranteed access. The farm crop management system also helps the farmer index his products as per the market price, demand, and cost procured to give a detailed output on choosing the right crop to Farm.

The crop management system provides the Following Functionalities.

  • It will provide search facilities based on various factors. Like the environment, farms, crops, fertilizers, seeds, etc.
  • The system will also manage Information on crops, cost range, insecticide, etc.
  • Manages soil information
  • Shows government advisory and other important news.
  • Editing, entering, and storing private data.
  • can also be updated to accept payment like with UPI.

Scope of Crop Management System

This project will help collect complete agricultural data in detail. Collections become clear, uncomplicated, and meaningful in a short time. This helps the user to know the previous year’s harvest. It also helps manage ongoing work for farmers, contractors, hired staff, and more. It helps you manage, track, and get feedback from your soil. Feedback is the most important building block in helping us modify our courses and create a better environment for all our employees and customers. The main purpose of this project is to provide a fully automated environment for performing daily activities. Some of the aspects of automation are:

  • Filling up various forms and the number of copies needed to be filled is reduced and streamlined.
  • You no longer need to create a manifest. Alternatively, you can print, saving even more time.
  • Helps in the efficient use of resources by increasing productivity.
  • It made it easier to recall any data that had been entered.
  • Feedback and any action taken can be tracked in a perfectly streamlined manner.
  • The system is designed to be expandable
  • The system uses a User-friendly UI.
  •  It is made as an easy-to-operate system.
  • The system provides a high level of security.
  • Uses AI to recommend solutions based on previous experiences.

Modules Used in Crop Management System

  • Corp Management Module: This module is used for managing Crop details.
  • Chemical Module: This module helps store the details of the chemical used on the Farm like pesticides, insecticides, etc.
  • Soil Feedback module: This is one of the main modules of the project. This module helps collect the feedback from the soil and might suggest the addition or reduction of fertilizers and other chemicals to reduce cost and improve income.
  • Seed module: Helps categorize the seeds present, need to be sowed, etc.
  • Weather Module: This module helps collect weather information and other government data.
  • User Module: Stores User’s detail
  • Login Module: Stores User’s Login Details
  • Administration Module: Manages administrative access.

Software Requirement Specification

The software requirements specification is produced at the end of the analysis of the system. As part of system engineering, the function and performance allocated to the software are refined by establishing a complete information description, a detailed functional and behavioral description, Indicators of performance requirements and design constraints, appropriate verification criteria, and other relevant data.

The Proposed system has the following requirements.

  • The system needs to store Information about the new entry of farms
  • The system needs to help the internal staff to keep Information on crops
  • The system is able to confirm the quality of records
  • The system is able to do a search of the area based on the previous data.
  • It also needs a security system to prevent data theft.

Feasibility Study

A feasibility study is carried out when there is a complex problem or opportunity. It is considered the primary investigation which emphasizes on “Look Before You Loop” approach to any project. A Feasibility study is undertaken to determine the possibility of either improving the existing system or developing a completely new system. Secret management is one of the core use cases for the vault. Today, many organizations hard-code credentials into their source code, spread them across configuration files and configuration management tools, and store them in plaintext in version control, wikis, and shared volumes. The storage vault provides a central place to store the credentials, making sure they are encrypted and are only accessible to authorized clients and members. The challenge after centralization is that services are often shared the same.

There is standard practice for applications that are followed, but it would be a headache for most of the security organizations if it was proposed that all users have the same login credentials. If those credentials leak, it is very challenging to identify the source of the compromise or leak. If there are many users of the same credentials it becomes hard to update and keep track.

Why do we need a Feasibility Study?

  • When we have a new project with a new concept
  • When we are not confirmed about the resources and time
  • To suggest a possible alternative solution
  • To provide the management with enough Information or data to know
  • Whether the project can be done.

Types of Feasibility Study

Economic Feasibility

It refers to the benefits or results obtained from a product compared to the total cost of developing the product. You cannot build a system that has the same benefits as an existing or legacy system

Operational Feasibility:

Some products may perform very well in design and implementation, but may not perform well in a real-time environment. This includes a survey of additional staff or human resources needed and their technical expertise. This software ensures accuracy, reliability, easy access, and data security. The current system makes all operations easier than the existing system and supports backlog data. Therefore, further analysis is required. The additional modules added turned out to be separate modules from the operator’s point of view, so the developed system is operational.

Technical Feasibility

It refers to whether the software that is available in the market supports the present application. It studies the positives and negatives of using a particular software system for development and considers its Feasibility. Since users require quick access to web pages and a high level of security, the software used to develop server pages is perfectly suited to the application at hand.

Implementation Feasibility

Feasibility of implementation is also a very useful factor for new systems. The project manager checks whether the developer can implement the project on time with the specified requirements and the best performance. The project manager also checks whether the tools and techniques given to the developer will make the system successful.

System Requirements

Software Requirements

  • Operating system used: Windows and Linus
  • The language used: Java 2 Runtime Environment.
  • Databases used: MySQL Server
  • Web Server: Tomcat7
  • Software development kit: Java JDK 1.7 or above.

Hardware Requirements

  • RAM: 128GB
  • Monitor
  • Keyboard
  • Processor: Pentium III or above.

Functional Requirements

Functional requirements define the functionality of a system or its components. Functions are described as specifications of operation between output and input. Functional requirements may include:

  • Calculation.
  • Technical details.
  • Helps in manipulating data and easy process.
  • Other specific functions define what the system should do.

Functional requirements are supported by non-functional requirements that constrain the design or implementation.

In this application, the farmers need to register themselves; with all the farm data, they can also use their government data system. However, to keep their identity secret for business purposes and incognito mode has also been added. This application helps farmers to check their inventory status, soil reports, actions required, and existing fertilizers, and update their profiles. However, access data is provided by the administrator.

Non-Functional Requirements

This application will run in your default browser. Users cannot change fonts, colors, or other application customizations. All changes made have gone through the proper process. Administrators and employees can access the application with their username and password, but no one has access to administrative functions.  Database servers that contain restricted data must meet the following account access, password, and permission configurations.

It is useful to create a separate account that can be used to perform automated tasks (backups, replication, etc.) that do not allow direct login. Administrators cannot use these accounts for other jobs. Use strong passwords for all appearances. This application runs on a 24/7 surveillance system.

Use Case Diagram

The Use case module of any system represents different ways the user can use the system. One of the simple ways to know the use case is to ask a simple question, “What can a user do with the system?”. The use case module divides the system’s behavior into transactions so that every transaction performs some specific action. All these are performed from the user’s point of view.

Use Case Diagram of Crop Management System
Use Case Diagram of Crop Management System

Data Flow Diagram

A DFD is a graphical representation of the flow of data in a system. It can also be used for the visualization of data processing. The data flow diagram is the first step in the design phase and functionally decomposes the requirements specification. In the DFD, several bubbles are connected by lines. Each bubble represents a data transformation and each line represents a data flow.  DFD shows what data is flowing, not how it is flowing.

Data Flow Diagram of Crop Management System
Data Flow Diagram of Crop Management System

Entity Relation Diagram or ERD

The E-R model or entity-relationship model is a high-level conceptual data model. This model and its variants are primarily used in the design of database application concepts and tools. The E-R diagram helps create a database for each project and is presented in tabular form. ER diagrams are only used for sound systems.

Entity Relation Diagram or ERD of Crop Management System
Entity Relation Diagram or ERD of Crop Management System

Advantages and Disadvantages of The System

The many advantages of the system have already been mentioned above. However, one of the main advantages that we think of is that the system tracks the amount of fertilizer used, which helps the soil and also reduces cost. The system also provides a detailed report and helps in the easy transition from chemical to organic farming hence making more profits.

One of the major disadvantages of the system is the lack of proper satellite data in the nation. However, the GOI’s initiative to trace land with satellite-based technologies will be very helpful in the future for the system.


This project is a very humble approach to solving an issue that is costing farmers their time and money. Through this system, we are trying to at least reduce the stress on the farmers and help them concentrate on their other work. We hope to at least provide some addition to the farmer’s income via our system.